This guide is for everyone who uses CodeHR: employees, HR and owners. It covers signing in, your home page and getting help. Setting up the business and the team is in the admin guide, and short answers are in the questions and answers.
CodeHR is being built in stages. This version sets up a business and the people who run HR in it. Employee records, leave and attendance come in the next updates; What's new lists each one as it arrives.
What each role can do
Each person has one role in each business they belong to.
| Owner | HR | Employee | |
|---|---|---|---|
| Sign in and see the home page | Yes | Yes | Yes |
| See the business settings | Yes | Yes | No |
| Change the business settings and the logo | Yes | No | No |
| Add people, change roles, set temporary passwords | Yes | No | No |
| Use the practice business | Yes | Yes | No |
| See the audit log | Yes | No | No |
Pages and buttons for things your role cannot do are not shown.
Signing in
- Open the CodeHR address your business gave you.
- Enter your email and password and press Sign in. Or, if the page shows Continue with Google, press it and choose your Google account (see below).
- If you were given a temporary password, you are asked to choose your own, of at least 8 characters, before you continue.
- If you work for more than one business, choose one. You can switch later with Switch beside the business name in the top bar.
You stay signed in on that device for 30 days after your last visit, so on a phone you rarely need to sign in again.
To change your password, open the menu under your name at the top right and choose Change password. On a phone it is under More. Sign out is in the same menu.
To set up a business of your own on CodeHR, see Signing up in the admin guide.
Signing in with Google
If your browser is signed in to Google, the sign-in page may offer your Google accounts in a small prompt in a corner; choosing one signs you in at once. Otherwise press Continue with Google. Both work for a Gmail address, or a work address your business runs on Google Workspace. Other Google accounts are asked to use their email and password. The first time, it connects your Google account to the CodeHR account with the same email, and you can use either way to sign in after that.
- If you were given a temporary password, signing in with Google removes it, so you do not need to choose one.
- If you signed up with Google, your account has no password. Change password says so. To add one, sign out and use Forgot your password?.
If you forget your password
- On the sign-in page, press Forgot your password?, enter your email and press Send me a link.
- Open the email from CodeHR and its link. The link works once, for one hour. If nothing arrives within a few minutes, look in the spam folder, then ask again.
- Enter a new password twice and press Save new password, then sign in with it.
Saving the new password signs you out on every other device. If the sign-in page has no Forgot your password? link, or the email never arrives, ask an owner of your business to set a temporary password for you, or contact CodeHR support.
After ten wrong passwords in 15 minutes, CodeHR stops accepting sign-ins for that email for the rest of the 15 minutes, even with the right password. Reset the password, or wait and try again.
Your home page
Home opens after you sign in. For now it has a Getting started card with links to what you can do first: owners and HR check the business settings, owners add the people who run HR with them, and everyone can read this guide. Leave balances, today's attendance and the approvals waiting for you will appear here as they are added.
The top bar shows the business you are in and your role in it. The menu under your name has Help, Contact support, Change password and Sign out.
On a phone
CodeHR works in a phone's browser. The tabs at the bottom are Home and More. More has everything else: the pages your role can use, Help, What's new, Change password and Sign out.
What's new
What's new, at the foot of the sidebar, lists what changed in each update of CodeHR, newest first. On a phone it is under More. It also shows the version you are using; give it when you report a problem.
A dot beside it means there is something you have not read. It goes once you open the page, on every device you use. You see only the changes your role can use.
Getting help
- Help is at the foot of the sidebar and in the menu under your name. You can read it without signing in, and search it.
- The ? beside a page's title opens the part of this guide about that page. Back in the browser returns you to the page, with what you typed still there.
- Contact support, in the menu under your name, opens an email to CodeHR support. The same address is at the foot of every help page. Say which business you use, what you were trying to do and the version from What's new. If neither shows an address, ask the person who set up CodeHR for your business.